PRESENT: President Steve Loring, Vice President Brian Osgood, Treasurer Gary Callahan, and Directors Carolyn Ancheta, Marlene Lemke, Gregory Peterson, and Carol Smith. Director Riggins and Secretary Kevin Lum arrived at 7:02 p.m. and 7:05 p.m. respectively.

The Attendance Sign-In Sheet for homeowners and guests in attendance will also become a part of the meeting file.

GUESTS: General Manager Warren Wegesend; and Office Manager Claire Loo-Hoy.

I CALL TO ORDER

There being a quorum present, President Loring called the meeting to order at 7:00 p.m.

II RESIGNATION

Resignation of President - President Steve Loring tendered his resignation as President, as he will be selling his house and moving to the mainland. He then turned over conduct of the meeting to Vice President Brian Osgood.

Director Riggins arrived at 7:02 p.m.

Nomination of President - Vice President Osgood called for nominations for President.

•Director Ancheta nominated, and it was seconded, David Brian Osgood as President,. Director Osgood accepted the nomination.

•As no other nominations were made, David Brian Osgood declared himself President by acclamation and accepted the office.

Nomination of Vice President - Director Smith motioned, and it was seconded to postpone the election of Vice President until later in the agenda. Motion failed for lack of a majority on a vote of 0 to 7. Director Ancheta abstained.

Director Lum arrived at 7:05 p.m.

•Director Ancheta nominated Kevin Lum. Director Lum refused the nomination.

•Director Peterson nominated Gary Callahan. Director Callahan refused the nomination.

•Director Osgood nominated Carolyn Ancheta. Director Ancheta refused the nomination.

•Director Smith nominated, and it was seconded, Gregory A. Peterson,. Director Peterson accepted the nomination.

•As no other nominations were made, President Osgood declared Gregory A. Peterson Vice-President by acclamation. Mr. Peterson accepted the office.

A. Director Smith motioned, and it was seconded, to approve the minutes of the Board of Directors Meeting of October 24, 2001 as amended. Motion carried unanimously.

All motions which reflect Director Loring abstaining, should be corrected to read President Loring.

General Manager's Report - Mr. Warren Wegesend answered questions about his written report, which will become a part of the meeting file. Following are items on which he reported and on which there was discussion:

Fence removal at Temporary Park.

Termite treatment bids for Rec. Center

Honolulu Theatre for Youth Christmas Program

Rec Center Programs and Pool Log

Maintenance of grass sidewalk strips in Aeloa and Malanai

Treasurer's Report - Treasurer Callahan reported on the October 2001 Financials. Director Lum motioned, and it was seconded, to approve the October 2001 Financials as circulated. Motion carried unanimously.

Civic Action Committee - Director Peterson proposed the following three motions for board action:

Director Peterson motioned, and it was seconded, that Director Steve Loring make a proposal to the Makakilo, Honokai Hale, Kapolei Neighborhood Board at its December 19, 2001 meeting, to host a joint candidates forum with the Villages of Kapolei Association for the Mayor and Governor candidates. Motion carried unanimously.

Director Peterson motioned, and it was seconded, that the Villages of Kapolei Association host a candidates forum for the State House of Representatives and Senate candidates. Motion carried unanimously.

Director Peterson motioned, and it was seconded, that the Villages of Kapolei Association host a candidates forum for the City Council candidates. Motion carried unanimously.

Traffic & Safety Committee - Ms. JoAnn Abrazado gave an oral report to the Board and provided hand-outs which will become a part of the meeting file
A new number for calling in small airplane flights over the villages will be printed in the next newspaper (888)697-7813.

The committee will come back with recommendations for the general manager to write letters about money allocated for traffic lights and speed bumps.

HCDCH - Director Lemke gave an oral report. Following are items reported on and/or discussed at this meeting:

•They are trying to obtain written responses from the City regarding the issues as stated in our letter of November 1, 2001 to HCDCH.

•2 year contract with Paul's Electric to be executed mid-January or mid-February for street light replacement and maintenance. Standard Electric is current contractor and will finish up lights on Kamaaha Avenue and Kamaaha Loop.

•New landscaping and maintenance contract will be awarded. Expect to begin in February 2002.

•The general manager will write to the HCDCH Board and ask to be put on their agenda.

Member Relations - Director Smith gave an oral report as well as provided a written report which will become a part of the meeting file.

•Director Smith motioned, and it was seconded, to approve Delta Westcot, Lolita Takeda, John Riggins, Claire Loo-Hoy, Corinna Gowan, and Carol Smith as members of the Member Relations Committee. Motion carried unanimously.

•Consensus of the Board to go ahead with the proposal to have "Talk Story" - quarterly informal gathering of Board and members.

•Director Ancheta will provide the committee with the results of the survey done at the recent Health Fair.

•Director Riggins motioned, and it was seconded, to accept Carol Smith as the chairperson of the Member Relations committee. Motion carried unanimously.

Board Retreat - Mr. Wegesend reported that he did another survey of board members by e-mail and no further support was given for this retreat.

Neighborhood Board - Director Loring reported that our neighborhood board was allocated $1 million to spend as they see fit. They decided to spend the money on:

•Expanding the parking lot for the regional park.

•Develop a native Hawaiian garden at the regional park.

•Design a large park at Kalaeloa.

Approved: January 9, 2002