REGULAR BOARD OF DIRECTORS MEETING
VILLAGES OF KAPOLEI ASSOCIATION
Wednesday, October 25, 2000
VOK Recreation Center

PRESENT: President Carol Smith, Vice President Gregory Peterson, Treasurer Steve Loring, Directors Marlene Lemke and John Riggins.

EXCUSED: Secretary Kevin Lum, and Directors Carolyn Ancheta, Jennifer Curtis, Stephen Enomoto.

The Attendance Sign-In Sheet for homeowners and guests in attendance will also become a part of the meeting file.

GUESTS: Attorney Anne Anderson, General Manager Warren Wegesend, and Office Manager Claire Loo-Hoy,

I CALL TO ORDER

There being a quorum present, President Smith called the meeting to order at 7:00 p.m.

Director Loring motioned, and it was seconded, to vote on whether Director Curtis should be considered excused from this meeting. Motion carried unanimously.

A vote was taken and Director Curtis was excused on a unanimous vote.

II APPROVAL OF THE MINUTES

Director Peterson motioned, and it was seconded, to approve the minutes of the Board of Directors Meeting of September 27, 2000 as circulated. Motion carried unanimously.

III REPORTS

Ms. Lolita Takeda - Unit 5-15F - Volunteer to be on the Communications Committee

General Manager's Report - Warren Wegesend answered questions about his written report, which will become a part of the meeting file. Following are items on which he reported and on which there was discussion:

ADA Compliancy
Repair of stage and swimming pool
Repair of lamp pole in Kekuilani cluster
CAI Annual Meeting
Aeloa Park vandalism

Treasurer's Report - Treasurer Loring presented the September 2000 Financial Reports. Director Peterson motioned, and it was seconded, to approve the financials as circulated. Motion carried unanimously.

Other Committee Reports

Budget Committee - Treasurer Loring presented the proposed budget for 2001.

Director Loring motioned, and it was seconded, to delete the $1,000 line item to purchase four Diaper Decks. Motion carried unanimously.

Director Riggins motioned, and it was seconded, to add money back to the 200l budget to purchase two Diaper Decks for the pool bathrooms. Motion carried unanimously.

Director Loring motioned, and it was seconded, to delete the $1,900 line item for AED Training and the $85 line item for AED Supplies from the 2001 budget. Motion carried on a vote of 3 to 0. Directors Lemke and Smith abstained.

Director Loring motioned, and it was seconded, to approve the 2001 budget as amended. Motion carried unanimously.

Civic Action - Director Peterson announced that the Legislative Forum was cancelled because not all candidates could not attend.

Traffic & Safety Committee - Minutes of the last meeting was provided, and Director Peterson gave a report.

Director Peterson motioned, and it was seconded, that the Board approve the recommendation of the Committee to write a letter to HCDCH in support of having a traffic light at Kama'aha Loop and Kama'aha Avenue. Motion failed on a vote of 0 to 3. Directors Loring, Peterson, and Riggins voted no. Director Lemke and President Smith abstained.

It was a consensus of the board that this matter be sent back to the committee to look into holding a community meeting and/or conducting a survey of all residents.

Director Peterson motioned, and it was seconded, to appoint the following people to the Traffic and Safety Committee: Robert Nakasone, Diana Isagawa, Sam Lau, and JoAnn Abrazado. Motion carried unanimously.

Director Peterson motioned, and it was seconded, to appoint Mary Hunter as a consultant to the Traffic and Safety Committee, with no voting powers and serving at the pleasure of the Board. Motion carried on a vote of 3 to 1. Director Riggins voted no. President Smith abstained.

Director Peterson motioned, and it was seconded to send a letter to HCDCH asking for cross walks at Kekuilani and Iwalani. Motion withdrawn.

HCDCH - Marlene Lemke advised that she had no report, however, board members had questions about the status of a few outstanding maintenance issues. It was decided that the issue of setting a policy on writing to HCDCH be put on the next agenda.

Naming Parks -- The ad-hoc committee provided a written report which will become a part of the meeting file.

Director Riggins motioned, and it was seconded, to approve the following recommendation of the committee, which was passed unanimously:

IV UNFINISHED BUSINESS

Village VI Documents - Director Loring motioned, and it was seconded, to move this item to the end of the agenda, after Executive Session. Motion carried unanimously.

NEW BUSINESS

Resolution for Delta Westcot - A written resolution was provided and will become a part of the meeting file. Director Loring motioned, and it was seconded, th approve the resolution as presented. Motion carried unanimously.

November and December Board Meetings - Director Loring motioned, and it was seconded, to reschedule the November 2000 meeting to November 29, 2000. Motion carried on a vote of 3 - 0. Directors Riggins and Smith abstained.

Director Riggins motioned, and it was seconded, to combine the November and December meetings and hold it on December 6, 2000. Motion failed on a vote of 2 to 3. Directors Loring, Peterson, and Smith voted no.

Director Riggins motioned, and it was seconded, to combine the November and December meetings and hold it on December 13, 2000. Motion failed on a vote of 2 to 3. Director Loring, Peterson, and Smith voted no.

Director Riggins motioned that the December 2000 meeting be cancelled. Motion died for lack of a second.

Director Riggins motioned, and it was seconded, to 1) approve the basic concept of the provisions pertaining to the Association set forth in the Annexing Declaration and Consent -- Villages of Kapolei and the First Supplemental Declaration of Covenants, Conditions & Restrictions - Village VI of the Villages of Kapolei - Malu'Ohai - Joinder and Consent; with the understanding that the documents require further revision; 2) authorize the Association's attorney and Warren Wegesend to continue to negotiate changes to the documents; and 3) authorize the President to approve further negotiated changes, so long as the changes do not materially deviate from the provisions as drafted in any way that would be adverse to the Association and/or the changes provide better or greater protection to the Association. Any approval given to DHHL shall be subject to the Board's right to withdraw or revoke such approval if current negotiations with DHHL related to Village VI are not resolved to the Board's satisfaction. Motion carried unanimously.