REGULAR BOARD OF DIRECTORS MEETING
VILLAGES OF KAPOLEI ASSOCIATION
Wednesday, October 24, 2001
VOK Recreation Center

 

PRESENT: President Steve Loring, Vice President Brian Osgood, Directors Marlene Lemke, Gregory Peterson, John Riggins, and Carol Smith. Secretary Kevin Lum arrived at 7:07 p.m.

The Attendance Sign-In Sheet for homeowners and guests in attendance will also become a part of the meeting file.

EXCUSED: Treasurer Gary Callahan, and Director Carolyn Ancheta

GUESTS: General Manager Warren Wegesend; and Office Manager Claire Loo-Hoy.

I CALL TO ORDER

There being a quorum present, President Loring called the meeting to order at 7:00 p.m.

II APPROVAL OF THE MINUTES

A. Director Peterson motioned, and it was seconded, to approve the minutes of the Board of Directors Meeting of October 3, 2001 as amended. Motion carried on a vote of 5 to 0. President Loring abstained.

Page 2, Section III.D.3, HCDCH, Line 1: Delete: A written response will be provided by mail.


III REPORTS

Homeowner Comments - The following owner addressed the board with his concerns and comments:

John Atchison, Lot 1-240 - Requested the Board consider ways to increase income to make up for the loss of revenues from less homes being built. This item will be added to the next agenda.

Director Lum arrived at 7:07 p.m.

General Manager's Report - Warren Wegesend answered questions about his written report, which will become a part of the meeting file. Following are items on which he reported and on which there was discussion:

Proposed maintenance of back bone roads by the Association at HCDCH's expense.
Pool re-caulking complete.
Termite treatment of Rec. Center
Internet Café needs volunteers

Treasurer's Report - General Manager Wegesend reported on the September 2001 Financials. Director Peterson motioned, and it was seconded, to approve the September 2001 Financials as circulated. Motion carried on a vote of 6 to 0. President Loring abstained.

2002 Proposed Operating Budget- Director Peterson motioned, and it was seconded, to approve the 2002 Operating Budget as stated. Motion carried on a vote of 5 to 1. Director Riggins voted no. President Loring abstained.

Other Committee Reports

Civic Action Committee - Director Osgood advised that the next meeting is scheduled for November 1, 2001, 7:00 p.m. in this conference room. This meeting will be posted on the bulletin board.

Director Osgood motioned, and it was seconded, to appoint Directors Peterson and Osgood as co-chairpersons of this committee. Motion carried on a vote of 6 to 0. President Loring abstained.

Traffic & Safety Committee - Director Osgood motioned, and it was seconded, to appoint JoAnn Abrazado as chairperson of this committee. Motion carried on a vote of 6 to 0. President Loring abstained.

Director Lum motioned, and it was seconded, to direct the General Manager to write a letter to HCDCH regarding the concerns of the Traffic & Safety Committee. Motion carried on a vote of 5 to 0. Director Lemke and President Loring abstained.


Next committee meeting will be posted on the bulletin board.

Director Osgood motioned, and it was seconded, to invite Mr. Charles Owens, of the PTSA at Kapolei Elementary School as a guest speaker, and let him address the Board. Motion carried unanimously.

Mr. Owens addressed the Board about parents' concerns about traffic and the safety of the children.

HCDCH - Director Lemke gave an oral report. Following are items reported on and/or discussed at this meeting:

•Bids are being taken to repair the streets lights and maintain landscaping. Work should begin the first part of January 2002.

Board Retreat - Director Smith advised they are looking for a location and a new date. They will conduct a phone poll next week

Member Relations - No report.

IV UNFINISHED BUSINESS

Special Projects Ad Hoc Committee - Director Loring and homeowner Mr. Rick Piva of lot 5-164 volunteered to serve on this committee. A request for additional volunteers to this committee will be put in the December newspaper.

V NEW BUSINESS

University of Hawaii West Oahu Campus in Kapolei - Director Peterson led the discussion of the impact this will have on the community. It was decided that the Board would not act on anything until after they hear the results of the public meeting with the Dept. of Transportation, to be held on November 11, 2001, at the Kapolei High School at 7:00 p.m., regarding traffic issues in the area.

November/December Board Meetings - Director Lum motioned, and it was seconded, to combine the November and December Board meetings and hold it on December 5, 2001. Motion failed on a vote of 3 to 4. President Loring, and Directors Osgood, Peterson and Smith voted no.

Director Osgood motioned, and it was seconded, to move the December Board meeting to December 19, 2001. Motion failed on a vote of 3 to 4. President Loring, and Directors Lum, Peterson and Riggins voted no.

Director Peterson motioned, and it was seconded to cancel the December 2001 Board meeting, and move the January 2002 meeting to January 9, 2002. Motion carried on a vote of 6 to 0. President Loring abstained.

Covered Bus Stops - Director Osgood motioned, and it was seconded, to ask the General Manager to write a letter to the Mayor and copy HCDCH, asking for covered bus stops for all bus stops in the Villages of Kapolei. Motion carried on a vote of 5 to 0. President Loring and Director Lum abstained.

Open Meetings/Voting - Director Riggins led the discussion on this item. No motions or actions taken.

ADJOURNMENT

There being no further business, Director Peterson motion, and it was seconded, to adjourn the meeting to Executive Session. Motion carried unanimously. President Loring adjourned the meeting at 9:25 p.m.

Submitted by,

Claire Loo-Hoy
Office Manager

Approved: November 28, 2001