Vacation Intercession Program (VIP) - In response to the staff's request to implement a late registration fee due to the increase in people registering as the last minute, the following motions were made and discussed:
REGULAR BOARD OF DIRECTORS MEETING
VILLAGES OF KAPOLEI ASSOCIATION
Wednesday, October 23, 2002
VOK Recreation Center
PRESENT: Vice President James Gentry, Secretary Carol Smith, Treasurer Gary Callahan, and Directors Leo Domingo, Jeffrey Owens, Gregory Peterson, and John Riggins.
EXCUSED: President Brian Osgood and Director Carolyn Ancheta
GUESTS: General Manager Warren Wegesend and Office Manager Claire Loo-Hoy.
The Attendance Sign-In Sheet for homeowners and guests in attendance will also become a part of the meeting file.
I CALL TO ORDER
There being a quorum present, Vice President Gentry called the meeting to order at 7:00 p.m.
ADDITION/AMENDMENT TO AGENDA
Secretary Smith motioned, and it was seconded, to add Gary Callahan's letter to the Agenda, and amend the Agenda item V.B. to: Resignation of "Treasurer" and eliminate item V.B.1. Selection Process. Motion carried unanimously.
II. APPROVAL OF THE MINUTES
A. Secretary Smith motioned, and it was seconded, to approve as to form, the minutes of the Annual Association Meeting of July 24, 2002. Motion carried unanimously.
Secretary Smith motioned, and it was seconded, to approve the minutes of the Organizational Meeting of July 24, 2002 as submitted. Motion carried unanimously.
Director Peterson motioned, and it was seconded, to approve the minutes of the Regular Board of Directors meeting of September 25, 2002 as submitted. Motion carried unanimously.
III. REPORTS
Homeowner Comments - Mr. Joe Collins, new Resident Manager of Kekuilani Courts was introduced to the Board.
General Manager's Report - Mr. Warren Wegesend answered questions about his written report, which will become a part of the meeting file. Following are items on which there were discussions:
| Traffic Calming Workshop - A postcard announcing the workshop was mailed to all property
addresses in the villages. He was able to get the consultant in for the day at $1400.00.
He expects a written report shortly. There are two video tapes and a Power Point
presentation of the workshop available for viewing by anyone interested. The front page of
the next newsletter is dedicated to traffic calming. Vacation Intercession Program (VIP) - In response to the staff's request to implement a late registration fee due to the increase in people registering as the last minute, the following motions were made and discussed: |
Director Riggins motioned, and it was seconded, to initiate a $25 per week late registration fee for VIP. Motion failed on a vote of 3 yes to 4 no. Directors Callahan, Domingo, Owens, and Peterson voted no.
Director Peterson motioned, and it was seconded, to initiate a $15 per week late registration fee for VIP. Motion carried on a vote of 4 yes to 3 no. Directors Callahan, Domingo, and Owens voted no.
Treasurer's Report -
General Manager Warren Wegesend reported on the September 2002 Financials Secretary Smith motioned, and it was seconded, to approve the September 2002 Financials as circulated. Motion carried unanimously. | The 2003 Budget was present. After questions and
discussions were heard, the following motion was made: Secretary Smith motioned, and it was seconded, to adopt the 2003 Budget as presented. Motion carried unanimously. |
Other Committee Reports
| Civic Action Committee - No report |
| Traffic & Safety Committee - No report |
| Member Relations - No report. |
| Design Review Committee - Rules amendments were presented to the Board and will become a
part of the meeting file.
|
 | Director Peterson motioned, and it was seconded, to adopt Amendment Number 2, dated
September 3, 2002, regarding PVC type of fencing. Motion carried unanimously. |
| Traffic Study - Mr. Wegesend suggested that the scope of the study should include both intersections of Kamaaha Loop. Also, HCDCH should refer back to the 1994 study, as none of the assumptions made in that study have come to fruition. Mr. Domingo will also see if Kowelo Avenue can be added to the study. |
IV. UNFINISHED BUSINESS
| Kapolei Carnival - Mr. Wegesend reported that it is still on for this
coming weekend. |
NEW BUSINESS
| Rescheduling November and December meeting - Director Riggins motioned, and it was
seconded, to reschedule the November and December 2002 meetings by holding one meeting on
December 11, 2002. Motion carried unanimously. |
| Resignation of Treasurer - Secretary Smith motioned, and it was seconded, to accept the resignation of Gary Callahan as Treasurer, but resume his position as a director. Motion carried unanimously. |
| Election of Treasurer - Director Peterson motioned, and it was seconded, to nominate Carol L. Smith as Treasurer. Ms. Smith accepted the nomination. As there were no other nomination, Ms. Smith won the seat by acclamation and will serve as Secretary and Treasurer on the Board. |
 | Director Riggins motioned, and it was seconded, to designate Carol L. Smith , in her capacity as Treasurer, as a 401(k) Administrator. Motion carried unanimously. |
ADJOURNMENT
There being no further business, Vice President Gentry adjourned the meeting at 8:55 p.m.
Submitted by,
Claire Loo-Hoy
Office Manager
Approved: December 11, 2002