REGULAR BOARD OF DIRECTORS MEETING
VILLAGES OF KAPOLEI ASSOCIATION
Wednesday, October 15, 2003
VOK Recreation Center

PRESENT: President James Gentry, Vice President Greg Peterson, Secretary/Treasurer Carol Smith, and Directors Leo Domingo, and Jeffrey Owens. Director John Riggins arrived at 7:10 p.m.

EXCUSED: Directors Carolyn Ancheta

ABSENT: Director Brian Osgood

GUESTS: Mr. Malcolm Tom, Deputy Managing Director of the City & County of Honolulu; Ms. Maeda Timson, Chair of the Makakilo, Kapolei & Honokai Hale Neighborhood Board; Mr. Chuck Sted, Chair of the Board of Directors of HCDCH; Mr. Robert Hall, Acting Director of HCDCH; General Manager Warren Wegesend; and Office Manager Claire Loo-Hoy.

The Attendance Sign-In sheet for homeowners and guests in attendance will also become a part of the meeting file.

CALL TO ORDER

There being a quorum present, President Gentry called the meeting to order at 7:03 p.m.

Sunset on the Plains - Director Owens motioned, and it was seconded, to move item V.A. Sunset on the Plains, up on the agenda to be addressed next. Motion carried unanimously with a vote of 5 to 0.

Mr. Malcolm Tom, Deputy Managing Director of the City & County of Honolulu, and Maeda Timson of the Neighborhood Board, advised this Board that the next Sunset on the Plains event will be held on December 13 & 14, 2003, at the Northwest corner lot. This event will be called Sunset on the "Planes" in honor of the nation's celebration of 100 years of powered air flight. Some of the main features will be a movie each night, a Christmas Parade, food and craft booths, and various entertainment. As part of the celebrations, this will be held in conjunction with an air show and air exhibits at Kalaeloa.

The Board's questions were answered, and they were assured that changes will be made to address their concerns.

Vice President Peterson motioned, and it was seconded, to support having the Sunset on the Planes event at the Northwest corner lot again. Motion carried on a vote of 5 to 0. (Directors Gentry, Peterson, Smith, Owens and Riggins voted yes, with Director Domingo abstaining).

HCDCD - Mr. Chuck Sted, Chairman of the Board, and Mr. Robert Hall, Acting Director of HCDCH addressed and answered questions and listened to concerns from this Board about outstanding projects and completion of the villages. President Gentry requested that he be included on the exit plan committee. Mr. Wegesend expressed his desire to sit with future developers to address expectations on standards for future developments.

President Gentry reconvened the meeting at 8:47 p.m.

Vice President Peterson motioned, and it was seconded, to approve the minutes of the Regular Board of Directors meeting of August 20, 2003, as circulated. Motion carried unanimously with a vote of 6 to 0.

Director Owens motioned, and it was seconded, to move IV.B. Board Vacancy, up on the agenda to be discussed next. Motion carried unanimously.

As there was only one official letter of resignation received from Mr. Callahan, it was determined that there was only one vacant board seat at this time. A letter will be drafted and sent to Director Osgood asking for his letter of resignation.

The letters of interest to fill the vacancy were reviewed, and President Gentry asked if there was any other interest from the floor. Ms. Tammy Cordova of lot 2-004 expressed her interest in becoming a board member. She and another candidate in attendance, Ms. Cynthia Spencer of lot 7-094, both were given the opportunity to address and answer questions from the Board.

A vote was taken on who would be appointed to fill the vacant board seat. The vote ended in a tie with Tammy Cordova receiving 3 votes (Directors Gentry, Peterson, and Smith), and Cynthia Spencer receiving 3 votes (Directors Domingo, Owens and Riggins). Meeting rules (Robert's Rules of Order) then dictated that the President appoint the new director. With no objections, President Gentry appointed Tammy Cordova as a new member of the Board of Directors. Ms. Cordova accepted and took her seat on the Board.

Homeowners & Legislative Comments - None

General Manager's Report - Mr. Warren Wegesend answered questions about his written report, which will become a part of the meeting file. Following are items on which there were discussions: