REGULAR BOARD OF DIRECTORS MEETING
VILLAGES OF KAPOLEI ASSOCIATION
Wednesday, September 25, 2002
VOK Recreation Center

PRESENT: President Brian Osgood, Vice President James Gentry, Secretary Carol Smith, and Directors Leo Domingo, Jeffrey Owens, Gregory Peterson, and John Riggins.

EXCUSED: Treasurer Gary Callahan and Director Carolyn Ancheta

GUESTS: Russell Shogren of Fernandez Shows; General Manager Warren Wegesend; and Office Manager Claire Loo-Hoy.

The Attendance Sign-In Sheet for homeowners and guests in attendance will also become a part of the meeting file.

I CALL TO ORDER

There being a quorum present, President Osgood called the meeting to order at 7:00 p.m.

II. APPROVAL OF THE MINUTES

A. Secretary Smith motioned, and it was seconded, to approve the minutes of the Board of Directors Meeting of August 25, 2002 as amended. Motion carried unanimously.

Page 3. Item IV.A. - Delete: "(Chairperson)" after Gary Callahan's and Carol Smith's names.

III. REPORTS

bulletHomeowner Comments - Debbie Garcia, Malanai Iki - Commented on and questioned the workings of her sub-association.
bulletGeneral Manager's Report - Mr. Warren Wegesend answered questions about his written report, which will become a part of the meeting file. Following are items on which there was discussion:
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bulletTraffic Calming-As the streets here have not been turned over to the City & County, the city will not include us in their traffic calming charrett. Waiting for response from Dan Burden, the City & County's consultant on traffic calming. He will be on Oahu the week of October 7 to 12, 2002.
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INTERRUPTION OF AGENDA

By consensus of the Board, item V.A. "Update on Kapolei Carnival" was moved up on the agenda, and discussed next. Mr. Russell Shogren of Fernandez Shows gave an update on the progress of the Kapolei Carnival to be held on October 18, 19 & 20, 2002, at the open field at Ft. Barrett Road and Farrington Hwy. This will benefit the Hawaii D.A.R.E. Officers Association.

RESUMPTION OF AGENDA

Secretary Smith motioned, and it was seconded, to approve the August 2002 Financials as circulated. Motion carried unanimously.

bulletTreasurer's Report - General Manager Warren Wegesend reported on the August 2002 Financials

President Osgood advised that Gary Callahan indicated that he will no longer be able to serve as Treasurer. As such, he may not be able to serve on the Budget Committee. Vice President Gentry volunteered to serve on the Budget Committee as well as the Golf Liaison Committee. Also, past volunteer, Moana Heu, will be asked to serve again on the Budget Committee.

Other Committee Reports

bulletCivic Action Committee - Vice President Peterson gave an oral report. The governor's forum was a success. The City Council Forum and the Legislative Forum were not well attended.
bulletTraffic & Safety Committee - Director Owens is now the chairperson for this committee. He reported that our covenants specialist has already contacted him regarding parking and establishing a Weed & Seed program in the Villages of Kapolei. He also intends to take a look at our community policing team.

Secretary Smith motioned, and it was seconded, to authorize the General Manager to enter into a contractual agreement with the City's traffic calming consultant with an expenditure of no more than $5,000.00. Motion carried on a vote of 6 to 0. Director Domingo abstained.
bulletMember Relations - No report.
bulletHCDCH - Leo Domingo provided a written status report which will be a part of the meeting file. The following are items on which there was discussion:

Temporary crossing guards - He will research if they intend to keep the crossing guards even after the traffic lights are installed.

Exit Plan - He was reminded that the Board still wants to participate in HCDCH's exit plan.
bulletSpecial Projects Ad Hoc Committee - No report

IV. NEW BUSINESS

Update on Kapolei Carnival - Already discussed earlier on agenda.

Kaleo O Kapolei Veterans Day Walk - To be deferred until the next meeting.

ADJOURNMENT

There being no further business, Director Peterson motioned, and it was seconded, to adjourn the meeting to Executive Session. Motion carried unanimously.

President Osgood adjourned the meeting at 9:00 p.m.

Submitted by,
Claire Loo-Hoy

Office Manager

Approved: October 23, 2002