PRESENT: President Carol Smith, Vice President Stephen Enomoto, Secretary Kevin Lum, Treasurer Steven Loring, and Directors Carolyn Ancheta, Directors Jennifer Curtis and Greg Peterson.

The Attendance Sign-In Sheet for homeowners and guests in attendance will also become a part of the meeting file.

EXCUSED: Director John Riggins

UNEXCUSED: Director Tom Otake

GUESTS: Senator Brian Kanno, Mr. Brian Durham of Representative Mark Moses' office, General Manager Warren Wegesend and Administrative Assistant Claire Loo-Hoy.

CALL TO ORDER
There being a quorum present, President Smith called the meeting to order at 7:00 p.m.

APPROVAL OF THE MINUTES
Director Peterson motioned, seconded by Director Curtis, to approve the minutes of the Board of Directors meeting held on August 4, 1999. Motion carried unanimously.

Director Peterson motioned, seconded by Director Curtis, to approve the minutes of the Organizational Meeting of the Board of Directors meeting held on July 14, 1999. Motion carried unanimously.

REPORTS
A. General Manager's Report - Mr. Warren Wegesend provided a written report which will become a part of the meeting file, as well as a verbal report on the following items:

•Park Dedication -- Our attorney is working to get a final draft of the park dedication deed to the board for review.

•Comments to the proposed re-zoning of Villages of Kapolei have been submitted. When the public hearings are scheduled, Mr. Wegesend plans to attend so he can provide additional input.

•VIP -- Staff is experiencing problems with parents picking up their children late from the program. Staff recommends the following policy be adopted:

Treasurer's Report -- Treasurer Loring presented the July 1999 Financials. After Mr. Wegesend answered specific questions about the financials, Director Curtis motioned, seconded by Director Peterson to accept the financials as stated. Motion carried unanimously.

Community Patrol Committee -- Director Lum reported that after some research, Mr. Wegesend discovered that Mr. Kent Apana was appointed by the Board of Directors as the Community Patrol Coordinator, and to represent the Villages of Kapolei in the Community Patrol program. Contrary to what is believed, the Community Patrol does not operate under the auspices of Honolulu Police Department. The police department only provides the training, but the group operates on its own.

Mr. Wegesend reported that he consulted with our attorney and was advised that the association could be exposed to liability by having this as a standing committee, and suggested that we find out from our insurance agent if all standing committees are covered under our insurance policy. She also suggested that the association could limit its exposure to liability by not having this as a standing committee of the association, but just allow them to operate within the Villages. She also advised that in the case of the radios, we make it clear that the radios are on loan to them, to help them in their activities.

Director Lum indicated that he needs more time to research further into this matter and will report back at the next meeting.

Director Curtis motioned, seconded by Director Enomoto, to have the radios turned back in to the association, except for the three radios used by the current active members. After much discussion, the motion failed on a vote of 3 to 4. Directors Loring, Lum, Peterson, and Smith voted no.

Director Lum was also instructed to report back on the accountability of the radios at the next meeting.

Communications Committee -- Director Smith reported that she spoke to the homeowner who questioned the policy of offering free classified ads to only residents and resident-owned businesses. The homeowner seemed to understand why the committee decided to keep the existing policy.  However, the homeowner did comment that homeowners who are delinquent in paying their dues still get benefits and services from the association. Although an informal opinion on this matter was previously given to us by our attorney, Mr. Wegesend will again obtain an opinion from legal counsel, and this matter will be referred back to the committee for consideration.

Director Peterson motioned, seconded by Director Enomoto, to suspend the agenda to let Senator Kanno address the Board. Motion carried unanimously.

Senator Kanno provided a written report which will become a part of the meeting file, as well as an oral report. Highlights of his report are as follows:

•Honolulu Weekly Editors Pick -- The editors picked Kapolei as the "Worst Community." He provided copies of the article, as well as the letters which were written back to the editors by himself and Maeda Timson, Chairperson of our Neighborhood Board. He encouraged others to also write to the editors regarding their disparaging article.

•Kapolei High School -- The new principal is Mr. Alvin Nagasako, who is currently working full time out of an office in the Administration Building of the Kapolei Middle School.

•Kapolei Library Funding -- The State Librarian, Virginia Lowell, has stated that unless the Legislature provides full funding for staff, equipment, and book collections, she will not support the construction of the Kapolei Library. Senator Kanno will be introducing a bill next session to fully fund the building and operation of the Kapolei Library.

•Makakilo Drive/Farrington Highway Intersection -- He met with Maeda Timson and Kelly Sato of the Department of Transportation (DOT) to discuss the traffic jam caused by construction at the intersection. DOT agreed to inform the community of major projects and lane closings in advance, and that major projects will not be scheduled for Saturdays.

•Millennium Young People's Congress -- To be held October 21 to 29, 1999. They expect 1000 youth delegates from 110 countries to discuss what they feel are the key issues facing the planet in the new millennium. Host families are needed to help house the youths. Youths who are interested in volunteering for the Congress should call 597-8349.

Mr. Brian Durham of Representative Mark Moses' office provided additional information about the State Library budget. He also encouraged the community to voice their support of the funding of the Kapolei Library.

Legislative Action Committee -- No report. However, as the appointed parliamentarian, Director Peterson took this opportunity to point out the handout of Parliamentary Procedures provided in everyone' binders.

Traffic Committee -- Director Lum provided a copy of the minutes from the committee's last meeting, which will become a part of the meeting file. He also provided a draft copy of a letter to parents of the children attending Kapolei Middle School about using the Kapolei Parkway. Any comments to the letter should be given to Director Lum by this weekend.

Director Lum motioned, seconded by Director Loring, that the association send a letter to the Honolulu Police Department requesting an additional traffic monitor be assigned to Kapolei Elementary School. Motion carried unanimously.

Director Lum also reported that the committee requested that the Board look into the possibility of the association hiring an off duty police officer to help the traffic monitors. Director Lum motioned, seconded by Director Loring, to request from our attorney the feasibility and liability of the association hiring off duty police officers to help the traffic monitors. Motion carried unanimously.

The next scheduled meeting is September 17, 1999 at 7:00 p.m.

IV UNFINISHED BUSINESS

Kapolei Knolls -- Director Otake not in attendance. Mr. Wegesend informed the Board that he will contact Schuler again to see if there is still some interest in their joining the Villages of Kapolei Association.

Village VI-- DHHL not in attendance. Mr. Wegesend advised the Board that when he last spoke to the Department of Hawaiian Homelands, they agreed to send a representative to address the Board tonight. He will contact them again.

Standing Committees -- It was agreed that a board member, or the last committee chair, if still a member of the committee, will call the first meeting of the committee. A Chairperson will be appointed at the first convened meeting of each committee.

Grants for Music/Slack Key Festival -- Director Ancheta informed the Board of the grant applications the Family Center obtained for funding such activities in the community. She will pass these on and discuss them further with Director Enomoto.

ADJOURNMENT