082003

REGULAR BOARD OF DIRECTORS MEETING
VILLAGES OF KAPOLEI ASSOCIATION
Wednesday, August 20, 2003
VOK Recreation Center

PRESENT: President James Gentry, Vice President Greg Peterson, Secretary/Treasurer Carol Smith, and Directors Carolyn Ancheta, and Leo Domingo. Director John Riggins arrived at 7:45 p.m.

EXCUSED: Director Jeffrey Owens

ABSENT: Director Brian Osgood

GUESTS: General Manager Warren Wegesend and A/R Clerk Trinh Bayron.

The Attendance Sign-In sheet for homeowners and guests in attendance will also become a part of the meeting file.

CALL TO ORDER

There being a quorum present, President Gentry called the meeting to order at 7:06 p.m.

CHANGE OF AGENDA

Secretary/Treasurer Smith motioned, and it was seconded, to move item V.C. Kapolei Carnival, up on the agenda to be addressed next. Motion carried unanimously.

Mr. Russell Shogren of E.K. Fernandez advised the Board that the Hawaii D.A.R.E. Officers' Association is planning a 2^nd Annual Kapolei Community Carnival on October 24, 25, & 26, 2003. They are again seeking a right of entry from HCDCH for the N.W. corner lot. HCDCH will grant this once they receive a letter of support from this Board. They also wish to use our October newsletter for advertising the event to our membership. In answer to the Board's concern about the flow of traffic and providing enough parking, Mr. Shogren advised they will work on a traffic and parking plan and have it ready by next month's meeting.

Vice President Peterson motioned, and it was seconded, to support having the 2^nd Annual Kapolei Community Carnival at the N.W. corner lot again, pending their submitting of an acceptable traffic plan proposal. Motion carried on a vote of 4 to 1.

RESUMPTION OF AGENDA

APPROVAL OF THE MINUTES

Secretary/Treasurer Smith motioned, and it was seconded, to approve the minutes of the Regular Board of Directors meeting of June 25, 2003, as circulated. Motion carried unanimously with a vote of 5 to 0.

Vice President Peterson motioned, and it was seconded, to approve the minutes of the Organizational Meeting of the Board of Directors on July 23, 2003, as circulated. Motion carried unanimously with a vote of 5 to 0.

REPORTS

Homeowners & Legislative Comments - Mr. Paul Sameit, Lot 5-236, expressed concern about vandalism of the Iwalani fence and wall at the vacant lot. HCDCH, the owner of the vacant lot was advised that they should constantly maintain the fence to prevent further vandalism. If the fence is left in the condition it is now, it will only invite more vandalism.

Ms. Suzette Blanke, Unit 4-907J, has been working to maintain and keep the community beautiful by providing trash bags at the bus stops and picking up trash around the villages. She volunteered to serve on the Building & Grounds committee.

Director John Riggins arrived at 7:45 p.m.

Ms. Pamela Perry, Lot 5-018, expressed her concern about the speeding problems on Kaiau Avenue.

Ms. Carolyn Ancheta, Lot 4-060, advised that the use of the common area lot next to her house is becoming a problem and nuisance. Children using the lot have been vandalizing her yard, and keeping her and her husband awake late into the night.

Secretary/Treasurer Smith motioned, and it was seconded, to form an Ad Hoc Committee on Security to develop guidelines for use of our common areas, and research hiring security in conjunction with security systems. Motion carried unanimously with a vote of 6 to 0.

Director Riggins volunteered to serve on this committee.

General Manager's Report - Mr. Warren Wegesend answered questions about his written report, which will become a part of the meeting file. Following are items on which there were discussions:

The boy who set the fire at the rec. center was identified and arrested. The case will be sent to the prosecuting attorney's office.

Due to the water shortage, in an effort to conserve water the association is cutting back on watering. If residents notice brown-outs in some common areas, it's because watering is only done three times a week now

Treasurer's Report - Treasurer Carol Smith gave a report. Treasurer Smith motioned, and it was seconded, to approve the financial reports of June 30, 2003 and July 31, 2003 as circulated. Motion carried unanimously with a vote of 6 to 0.

Other Committee Reports

Civic Action Committee - No report.

Traffic & Safety Committee - No report

Member Relations Committee - Secretary/Treasurer Smith reported that our September 2003 newsletter will be in a new color glossy format produced by R.E.D. Media at reduced costs to the homeowners.

Buildings, Grounds, and Technologies Committee - No report
Compliance Committee - No report

Ad Hoc Committee on Parking In Common Areas - Secretary/Treasurer Smith advised that the committee attended Councilman Gabbard's last "Talk Story" meeting to address the traffic situation and requested that he help in getting police enforcement into the villages. This will come up for resolution in Council so there will be an opportunity to testify.

HCDCH - Director Domingo provided a written report which will become a part of the meeting file.

UNFINISHED BUSINESS

Acquisition of Northwest Corner Lot from HCDCH - President Gentry reported that he was advised by Mr. Hall that they would respond to his offer within a couple of weeks. He has not heard from them yet. He would like to sit with them and be a part of the process in determining the disposition of this parcel.

NEW BUSINESS

Allow Owners to Add New Business to Annual Meeting Agendas - A new law governing homeowners' associations went into effect prohibiting items being added to the annual meeting agenda once the notice has been given to the membership.
Director Riggins motioned, and it was seconded, that homeowners be notified and given a specific time frame to submit items for the annual meeting agenda, subject to Board approval. Motion carried unanimously.

Committee Assignments - Following is a list of volunteers for each committee.

Budget & Finance Carol Smith

Building, Grounds & Technology Jamie Gentry

Church Task Force John Riggins,Greg Peterson

Civic Action Greg Peterson

Member Relations Carol Smith,John Riggins

Nominating Carolyn Ancheta

Personnel All Directors

Recreation Jamie Gentry

Community Events Subcommittee Carolyn Ancheta

Traffic & Safety Jeff Owens

Ad Hoc Committee on Security John Riggins

ADJOURNMENT

There being no other business, Vice President Peterson motioned, and it was seconded, to adjourned the meeting to Executive Session. Motion carried unanimously.

President Gentry adjourned the meeting at 8:55 p.m.

Submitted by:
Trinh Bayron
A/R Clerk

Approved: October 15, 2003

	Member Relations Committee - Secretary/Treasurer Smith reported that our September 2003 newsletter will be in a new color glossy format produced by R.E.D. Media at reduced costs to the homeowners.
	Buildings, Grounds, and Technologies Committee - No report Compliance Committee - No report

	Ad Hoc Committee on Parking In Common Areas - Secretary/Treasurer Smith advised that the committee attended Councilman Gabbard's last "Talk Story" meeting to address the traffic situation and requested that he help in getting police enforcement into the villages. This will come up for resolution in Council so there will be an opportunity to testify.
	HCDCH - Director Domingo provided a written report which will become a part of the meeting file. UNFINISHED BUSINESS

	Committee Assignments - Following is a list of volunteers for each committee.
	Budget & Finance Carol Smith
	Building, Grounds & Technology Jamie Gentry
	Church Task Force John Riggins,Greg Peterson
	Civic Action Greg Peterson
	Member Relations Carol Smith,John Riggins
	Nominating Carolyn Ancheta
	Personnel All Directors
	Recreation Jamie Gentry
	Community Events Subcommittee Carolyn Ancheta
	Traffic & Safety Jeff Owens
	Ad Hoc Committee on Security John Riggins