REGULAR BOARD OF DIRECTORS MEETING
VILLAGES OF KAPOLEI ASSOCIATION
Wednesday, June 27, 2001
VOK Recreation Center

PRESENT: President Carol Smith, Vice President Gregory Peterson, Treasurer Steve Loring, Directors Carolyn Ancheta, Gary Callahan, Marlene Lemke, Brian Osgood, and John Riggins.

ABSENT: Secretary Kevin Lum.

The Attendance Sign-In Sheet for homeowners and guests in attendance will also become a part of the meeting file.

GUESTS: Mr. Brice Sprecker of Oahu Community Recycling, General Manager Warren Wegesend, and Office Manager Claire Loo-Hoy.

I CALL TO ORDER

There being a quorum present, President Smith called the meeting to order at 7:00 p.m.

II APPROVAL OF THE MINUTES

A. Director Peterson motioned, and it was seconded, to approve the minutes of the Board of Directors Meeting of May 30, 2001 as circulated. Motion carried on a vote of 7 to 1. Director Ancheta voted no.

III REPORTS

Homeowner and Legislative Comments - The following owners addressed the board with their concerns and comments:

Jeanette Kaipo, Lot 1-411 - Area between Ft. Barrett Road and Kumuiki perimeter wall.

GUEST SPEAKER

It was the consensus of the Board that Oahu Community Recycling be moved up on the agenda. Mr. Brice Sprecker addressed the Board about curb side recycling. It was suggested that an informational article on recycling be written for our newspaper.

RESUMPTION OF AGENDA

General Manager's Report - Warren Wegesend answered questions about his written report, which will become a part of the meeting file. Following are items on which he reported and on which there was discussion:

  1. Grace Pacific cold mix asphalt
  2. Villages 7 & 8
  3. Non-Potable Water System
  4. Food Bank Drive
  5. Entrance feature at Kealanani Ave. Drawing provided at next meeting.
  6. Skate board damages and other vandalism
  7. Repainting of Rec. Center
  8. Malanai entrance at Kowelo Avenue
  9. Malanai and Aeloa maintenance of sidewalk strips.
  10. Air conditioners at Rec. Center
  11. Annexing documents - Time line for completion

Treasurer's Report - Treasurer Loring presented the May 2001 Financial Reports. Director Peterson motioned, and it was seconded, to approve the May 2001 financials as circulated. Motion carried on a vote of 7 to 1. Director Ancheta voted no.

Mr. Wegesend will research water consumption and report at the next meeting

Other Committee Reports

    Civic Action Committee - Director Peterson gave an oral report. The next meeting to be announced.

bulletTraffic & Safety Committee - Ms. JoAnn Abrazado gave an oral report. The following items were reported on or discussed:
•Kekuilani wall closed off
•Street lights - more need fixing
•Bus stop bench replaced
•Crosswalks across Kekuilani & Iwalani not approved by C&C. HCDCH says not required, so they won't put it in.
•At the request of the President, a list of current members of the committee will be provided.

HCDCH - Marlene Lemke gave an oral report responding to Mr. Wegesend's letter of June 5, 2001. A written response will be provided by mail. Following are items reported on and/or discussed at this meeting:

bullet•Maintenance and irrigation of vacant early education parcel.
bullet•Malanai entrance plans
bullet•Leaks and sprinkler repairs
bullet•Sprinkler heads being vandalized.
bullet•Sidewalk repairs anticipated to begin by the end of the year
bullet•Elderly Housing planned by PHAC (Pacific Housing Assistance Corporation). Board will be kept informed
bullet•East Kapolei parcel not intended for annexation to Villages of Kapolei
bullet•Temporary Park Clean-up. Mr. Wegesend will research cost of clean-up.
bullet•Village 7 & 8 agreement amended to limit development to 25.7 acres (approximately 192 units) and Makai Village Partners relinquish development rights to remainder of the project.
bullet•Churches
bullet•Invite HCDCH Board to meet here again.

Ad Hoc Homeowners Participation Committee - Brian Osgood provided a draft copy of a proposed policy. Any comments from the Board members should be sent or e-mailed to him.

Neighborhood Board Report - Steve Loring reported. They meet on the third Wednesday of each month. No chairperson was elected at the last meeting, so no action was taken. In the meantime, Maeda Timson is the Chairperson Pro-Temp. Items discussed at the meeting are as follows:

bullet•Waimanalo Land Fill
bullet•Residential lots at Ko Olina
bullet•Barbers Point Redevelopment Commission - Commission expires
bullet•Zoo at Barbers Point

IV UNFINISHED BUSINESS

Design Review Committee Landscape Guidelines - Mr. Wegesend presented the proposed guidelines with changes noted.

Director Loring motioned, and it was seconded, to approve the draft of the Design Review Committee's Landscape Design Guidelines dated March 23, 2001. Motion failed on a vote of 4 to 4. Directors Ancheta, Callahan, Loring, and Riggins voted no.

Director Riggins motioned, and it was seconded, to approve the Design Review Committee's Landscape Design Guidelines dated March 23, 2001, except for Section III.A.l. Approved Trees, with the recommendation that the Design Review Committee consider the inclusion of certain other trees, such as bananas. Motion carried on a vote of 7 to 1. Director Lemke voted no.

Kapolei High School - Discussed, but no action taken. Director Loring reported that the eleventh grade will be built on schedule.

General Aviation - Discussed, but no action taken. Director Loring will get this on the Neighborhood Board agenda and will report on this again at the next meeting.

Grace Pacific - Previously addressed under Manager's Report.

V NEW BUSINESS

Oahu Community Recycling - Previously addressed under Guest Speaker.

ADJOURNMENT

There being no further business, President Smith adjourned the meeting at 9:30 p.m.

Submitted by,

Claire Loo-Hoy
Office Manager

Approved: July 25, 2001