REGULAR BOARD OF DIRECTORS MEETING
VILLAGES OF KAPOLEI ASSOCIATION
Wednesday, May 30, 2001
VOK Recreation Center


PRESENT: President Carol Smith, Vice President Gregory Peterson, Treasurer Steve Loring, Directors Carolyn Ancheta, Gary Callahan, Marlene Lemke, Brian Osgood, and John Riggins. Secretary Kevin Lum, arrived at 7:12 p.m.

The Attendance Sign-In Sheet for homeowners and guests in attendance will also become a part of the meeting file.

GUESTS: Mr. Donnie Gates, EMS, C&C Of Honolulu, General Manager Warren Wegesend, and Office Manager Claire Loo-Hoy.

I CALL TO ORDER

There being a quorum present, President Smith called the meeting to order at 7:00 p.m.

II PRESIDENT'S STATEMENT - President Smith reminded those in attendance about meeting protocol.

III APPROVAL OF THE MINUTES

A. Director Callahan motioned, and it was seconded, to approve the minutes of the Board of Directors Meeting of April 25, 2001 as amended. Motion carried on a vote of 7 to 1. Director Ancheta voted no.

Page 2, Section IV.D.2., Sentence 1 - Add after JoAnn: "Abrazado"

Page 3, Section IV.D.s., Sentence 1 - Delete "Palm"

Director Lemke motioned, and it was seconded, to approve the minutes of Special Board of Directors Meeting of April 17, 2001. Motion carried on a vote of 7 to 1. Director Ancheta voted no.
GUEST SPEAKER
Director Loring motioned, and it was seconded, to allow Mr. Donnie Gates, Chief of Operations EMS for the City and County of Honolulu, to address the board at this time. Motion carried on a vote of 7 to 1. Director Ancheta voted no.

Mr. Gates informed the board of the emergency medical service currently available in the Kapolei area. The board requested additional information which he will provide to Mr. Wegesend by the end of the week.

Secretary Kevin Lum arrived at 7:12 p.m.

REPORTS

Homeowner and Legislative Comments - The following owners addressed the board with their concerns and comments:

Carolyn Ancheta, Lot 4-060 -- Voting process for this year's elections to the Board.

RECESS   Due to homeowners' outbursts, President Smith called a recess at 7:40 p.m.

RECONVENE

President Smith called the meeting back to order and the board resumed the meeting at 7:50 p.m.

Jeanette Kaipo, Lot 1-411 - Classes of votes and call for removal of directors and an employee

RECESS   Due to homeowners' outbursts, President Smith called a recess at 7:55 p.m.

RECONVENE

President Smith called the meeting back to order and the board resumed the meeting at 8:00 p.m.

General Manager's Report - Warren Wegesend answered questions about his written report, which will become a part of the meeting file. Following are items on which he reported and on which there was discussion:

1    R-1 Water
2    Grace Pacific cold mix asphalt - Director Riggins motioned, and it was seconded, to send a letter to Grace Pacific Makakilo to inform them of the Board's dissatisfaction with their lack of presentation as to their cold mix production. Motion carried on a vote of 8-1. Director Ancheta voted no.
3    Jr. Leader Program
4    Jr. Life Guarding Program
5    Food Bank Drive
6    DHHS - Lead based paint inspection
7    Skate board damages and other vandalism
8    Annexation of Village II Aeloa & Village III Malanai. The board requested that we let our attorney know to push the issue.
9    Broken sprinklers on Kealanani Avenue
10  Possibility of State contracting the Association to take care of the common areas.

Treasurer's Report - Treasurer Loring presented the April 2001 Financial Reports. Director Lum motioned, and it was seconded, to approve the April 2001 financials as circulated. Motion carried unanimously.

Other Committee Reports
    Civic Action Committee - No report
    Traffic & Safety Committee - Director Osgood gave an oral report. The following items were reported on or discussed:

bullet•Street Lights
bullet•Dry brush at non-potable water lot, at back of middle school. Request State to clean it.
bullet•Director Osgood gave a presentation on the road development in and around Villages of Kapolei
bullet•Need for more participation on the committee. Director Osgood will write an article for the newspaper about volunteering to serve on committees.

    HCDCH - Marlene Lemke gave an oral report responding to Mr. Wegesend's letter or May 2, 2001, and also provided a copy of a written letter dated May 24, 2001 as follow-up to her oral report at the last meeting, which will become a part of the meeting file. Following are items reported on and/or discussed at this meeting:

bullet•Acreage taken from the second elementary school. Look into area beyond the golf course for school site.
bullet•Clean weeds on lot between the Rec Center and the elementary school.
bullet•Daily pick up of clippings and rubbish created from landscaping contractors
bullet•Sprinkler heads being vandalized.
bullet•Communications between site inspectors, development staff, and the association.
bullet•Entrances at Kulalani and Iwalani cleaned.
bullet•Monkey Pod rubbish along Kealanani and Kamaaha Avenue are cleaned and removed on a weekly basis.
bullet•Street lights - 50 have been replaced. Additional replacement lights will go out to bid.
bullet•Trash on Farrington Highway is picked up on a weekly basis.
bullet•Sprinklers will be re-timed.
bullet•Entrance to Malanai at Kowelo Avenue - New electrical lines need to be pulled. See if Board can be provided with landscaping plans for the entrance.
bullet•Water turned off in two view lots affected by the broken line at the entrance of Malanai.
bullet•New revisions to Master Plan will be forwarded to Warren Wegesend.
bullet•Old temporary park on Kealanani Avenue. HCDCH will not expend any funds to remove the items installed by the association until the North West corner lot is developed. VOK staff will check the past minutes regarding the use of the temporary park.
bullet•Seeking funding for street sweeping again.
bullet•Water leaks on both sides of Kealanani Avenue.
bullet•Uneven sidewalks throughout villages.

V UNFINISHED BUSINESS

Design Review Committee Landscape Guidelines - Mr. Wegesend informed the Board that the Guidelines will be provided at the next meeting. However, instead of providing a red-lined version, changes will be noted in narrative form.

Covenants Enforcement - Director Callahan motioned, and it was seconded, to expand the Covenants Violations Report to include closures to each individual violation, and a lag report. Motion carried unanimously.
Directors Callahan and Osgood will provide sample spreadsheets of their proposal by the next meeting.

Second Elementary School - Discussed, but no action taken.

Ambulance Service - Director Loring motioned, and it was seconded, to write a letter to the Mayor, the Governor, our State Senator and Representative, our Councilman, and the Neighborhood Board, that our Board advocates having an ambulance being housed in Kapolei. Motion carried unanimously.

VI NEW BUSINESS

Homeowner Participation in Board Meetings - Directors Osgood and Callahan will form an Ad Hoc committee and propose a policy to the Board.

Grace Pacific -.Already discussed earlier on Agenda.

Informational Items - Elderly Housing, Assisted Living Facility. HCDCH asked to address this issue.

ADJOURNMENT

There being no further business, President Smith adjourned the meeting at 10:01 p.m.

Submitted by,

Claire Loo-Hoy
Office Manager

Approved: June 27, 2001