REGULAR BOARD OF DIRECTORS MEETING
VILLAGES OF KAPOLEI ASSOCIATION
Wednesday, May 22, 2002
VOK Recreation Center

PRESENT: President Brian Osgood, Vice President Gregory Peterson, Secretary Carol Smith, Treasurer Gary Callahan, and Directors Carolyn Ancheta, James Gentry, Marlene Lemke, John Riggins, and Paul Sameit.

GUESTS: General Manager Warren Wegesend; and Office Manager Claire Loo-Hoy.

The Attendance Sign-In Sheet for homeowners and guests in attendance will also become a part of the meeting file.

I CALL TO ORDER

There being a quorum present, President Osgood called the meeting to order at 7:00 p.m.

II APPROVAL OF THE MINUTES

A. Vice President Peterson motioned, and it was seconded, to approve the minutes of the Board of Directors Meeting of April 24, 2002. Motion carried unanimously.

III REPORTS

Homeowner Comments - None

General Manager's Report - Mr. Warren Wegesend answered questions about his written report, which will become a part of the meeting file. Following are items on which he reported and on which there was discussion:

Selected and ordered the replacement carpet for the Rec. Center.

Replaced the Toyota truck with a 2002 Chevy ½ ton truck for a cost of $17,573. Will sell the Toyota truck - asking $4500 or best offer.

Met with HCDCH Board on 5/16/02. Followed up with a letter reiterating requests.

The leak in the big pool filter was fixed in-house.

VIP looking for teachers to put on enrichment program

Next movie for Movie Night is "Harry Potter"

Treasurer's Report - Treasurer Gary Callahan reported on the April 2002 Financials.

Secretary Smith motioned, and it was seconded, to approve the April 2002 Financials as circulated. Motion carried unanimously.

Civic Action Committee - Vice President Peterson gave an oral report. Political forums on schedule. They will also advertise in the West Oahu Current, Honolulu Advertiser, and the Honolulu Star Bulletin.

Traffic & Safety Committee - President Osgood provided copies of the letter sent to Councilman DeSoto regarding the Ewa Development Plan, which will become a part of the meeting file.

Treasurer Callahan motioned, and it was seconded, to accept the proposal to request the Councilman introduce a Resolution directing the Department of Planning and Permitting of the City and County of Honolulu to begin a review of the Ewa Development Plan. Motion carried unanimously.

Member Relations - Secretary Smith reported on the results of the recent committee meeting:

The committee felt that all articles should have a bi-line.

The committee gave suggestions to the General Manager on improvements to the association's web site.

After considering all other alternatives, the policy of printing approved minutes in the newspaper will remain the same.

HCDCH - Director Lemke introduced Leo Domingo, also from HCDCH, and provided a written status report which will be a part of the meeting file. The following are highlights of the report :

Payment for HCDCH's portion of the DCC&R amendments should be made by June 30, 2002.

The design contracts for crosswalks and traffic signals and handicap access will be awarded by November 1, 2002.

Traffic control measures fronting Kapolei Elementary are expected to be completed by September 30, 2002.

Expected installation of All Way stop signs at both ends of Kama'aha Loop is September 2002.

HPD will enforce speed limits and prohibited parking in median areas only and will not enforce No Parking signs on the undedicated streets.

Use of the vacant lot next to the Rec. Center as a parking lot for the elementary school is pending a response from the DOE.

VOK's proposal to maintain the landscaped areas along the major roadways is under review.

Sweeping of gravel off roadways is expected to begin mid-July 2002.

Possibility of VOK being designated as a developer for the purposes of annexation is still being reviewed by the Deputy Attorney General.

Still waiting for cost estimates from VOK regarding Land Court Petition for clarification on language in the proposed deeds.

RFPs for the Village Center Daycare, and Elderly Housing sites are being drafted.

Negotiations for Kapolei Sewer Interceptor Main continue.

The developer has secured the Village 5 vacant lot.

Still waiting for VOK's comments on the plans for the entrance feature at Kealanani and Farrington Hwy.

The Legislature passed a bill that transferred a total of $24 million from revolving funds to the general fund. HCDCH will have to seek Capital Improvement Project funds in future legislative sessions for completion of various Kapolei projects.

Second Rec. Center will be included in the exit

Special Projects Ad Hoc Committee - No report