PRESENT: President John Riggins, Vice President Greg Peterson Secretary Stephen Enomoto, Treasurer Carol Smith, and Directors Carolyn Ancheta, Jennifer Curtis, Steven Loring, Kevin Lum, and Tom Otake

GUEST: Adam LaBlanc, Alpine Distributors

CALL TO ORDER      There being a quorum present, President Riggins called the meeting to order at 7:00 p.m.

APPROVAL OF THE MINUTES:    Director Enomoto motioned, seconded by Director Smith, to approve the minutes of the Board of Directors meeting held on March 28, 1999, as amended below: Motion carried unanimously.

IV.A. Kapolei Knolls -- Mr. Wegesend reported that the authority to annex the Kapolei Knolls was deferred ...

It was unanimously agreed that the agenda be suspended to hear from the guest speaker first.

Mr. Adam LaBlanc of Alpine Distributors (food products) addressed the board about the impending Year 2000 (Y2K) computer problems. He advised that although the United States may be racing ahead to fix the Y2K problems, other countries may not be as diligent as we are. Many U.S. companies, and even our own government will be affected by the problems of other countries. He admits that no one really knows what the extent of the problems will be, however many communities on the mainland are preparing for problems that may arise. He advised that this community should start preparing by considering obtaining generators for refrigeration of medication and essential food items, water storage, medical kits, etc. Anyone interested in obtaining more information about this problem and how to prepare themselves can access information on the internet at: http://cassandraproject.org. The Board also requested that Mr. LaBlanc submit an article, or articles, to be printed in our monthly newspaper so our homeowners will become more aware of the potential problems and start preparing themselves.

General Manager's Report - Mr. Warren Wegesend provided a verbal, as well as a written report which will become a part of the meeting file. He reported on the following items:

Hank Howlett, our Facilities Director, submitted his resignation effective April 15, 1999 to accept other employment. He indicated that he had an offer he couldn't refuse. An ad was placed with the Honolulu Star Bulletin and recruitment is currently in progress with interviews being conducted through this week. Twenty applications had been received and twelve have been offered interviews, with only three accepting the offer after hearing the salary range. We hope to have a replacement on staff by May 15^th.

Director Lum questioned if we were competitive, salary wise, for this position. Mr. Wegesend affirmed that we were and he will perform a salary study for the next budget meeting

A follow up meeting with HCDCH to discuss various issues was attended by John Riggins, Carolyn Ancheta and Mr. Wegesend on March 31, 1999. Issues of Deed standardization, Bisecting Park, and the Kumu Iki perimeter walls were discussed. The HCDCH Board of Directors have deferred action on the Kapolei Knolls Annexation until further details can be worked out between Schuler and HCDCH. Donald Lau reaffirmed the Agency's commitment to the completion of the Villages of Kapolei. We were also assured that no decisions have been made concerning the design or configuration of the 2^nd recreation center proposed for Village 7 & 8 and further that the Association would be consulted. The Church and Commercial sites are currently on hold while a market study is completed.

Blood borne Pathogen training has been completed for all Maintenance and Recreation staff. An account has been set up with Straub Clinic to give the Hepatitis B Vaccinations for those staff opting to take the pre-exposure shots as well as the post-exposure (3 shots).

Treasurer's Report -- Treasurer Smith reported that she saw no problems with the March 1999 financials. Mr. Wegesend also agreed to provide, at the next meeting, an analysis on whether we should continue to keep a high balance with the Bank of Hawaii and remain on Account Analyses with them to earn credits toward our lock box service fees; or quit the Account Analysis, invest the money elsewhere, and pay higher lock box service fees.

After other specific questions were satisfactorily answered, Director Curtis motioned, seconded by Director Peterson, to accept the Treasurer's report. Motion carried unanimously.

Kapolei Spring Festival -- Director Ancheta reported on the various events that took place at the festival. In particular, we met our goal of collecting over 1000 pounds of food for the Food Bank. This booth had approximately 40 people rotating to man the booth.

A subject for discussion in the "after-action" meeting for this committee is whether to combine our festival with the Makakilo Ho'olaulea; since we had very little volunteers and everyone's seeking the same funding from the same businesses.

Legislative Action -- Director Peterson reported on the following items

Kapolei High School -- The ground breaking took place. Although there are still some problems with funding, he was assured by Senator Kanno and Representative Moses that there will be enough funds for the completion of the school. Makai Village Partners will also begin building.

Kapolei Knolls -- As reported in the last meeting, the HCDCH Board of Directors have deferred action on this matter until further details can be worked out with Schuler Homes.

The HCDCH Board also has scheduled a tentative meeting date of May 27, 1999, here at the Rec. Center, for an all day workshop on the status of the Villages of Kapolei.

When questioned about the results of the last meeting with HCDCH, Mr. Wegesend reported that HCDCH has assured us that new vendors to take care of the various maintenance problems in the Villages are coming on line, and we should see improvements shortly. Director Otake will obtain a schedule of the work to be done and provide it at the next meeting.

Status of Farrington Highway -- Mr. Wegesend reported that the makai side of the highway is now opened to traffic. They hope to finish the section from Kealanani Avenue to Fort Barrett Road soon.

Traffic Signals at Kamaaha Avenue -- President Riggins reported that he took a phone poll of the board members and it was the consensus of the board that we did not want red, yellow, & green traffic lights on Kamaaha Avenue, but would prefer flashing yellow lights which would be turned off during the off peak hours, and have school zone signs posted. A letter was sent to the House Finance Committee, with copies to Senator Kanno and Representative Moses.

After much discussion about getting prior approval from the Department of Transportation and making sure funding is available, and using our newspaper to educate our homeowners about traffic safety, it was decided that a Traffic Committee be formed to look into these matters. Directors Lum, Riggins and Peterson volunteered to be on this committee.

D. Aeloa Passive Park -- Giving an update on the status of the park, Mr. Wegesend informed the Board that we are still waiting for the developer to reply to our concerns relating to the form of deed.

Testimony at Public Meetings -- Director Loring motioned, seconded by Director Peterson, to adopt the following policy: If any Board member wishes to testify at public meetings on behalf of the Board of Directors, then prior approval must be obtained from a majority of the Board, either at a regular scheduled Board meeting, or by a phone poll. Board members should not give the impression that they represent the Board without prior approval. Motion carried unanimously.

1. Farrington Highway Overpass - Director Lum motioned, seconded by Director Peterson, that all other traffic matters, except the matter of opening Kapolei Parkway, be tabled until the committee has a chance to meet. Motion carried unanimously.

Kapolei Parkway -- Director Loring motioned, seconded by Director Smith, to draft a letter to the Executive Director, and the Chairperson of the Board of Directors of HCDCH, that the Kapolei Parkway be opened with the opening of the Kapolei Middle School. The letter should address anticipated safety and traffic problems. Motion carried on a vote of 8 to 0. Director Otake abstained.

Reappointment of William Petti to the Design Review Committee - Director Enomoto motioned, seconded by Director Smith, to approve the reappointment of William Petti to the Design Review Committee for a one year term. Motion carried on a vote of 7 to 0. Directors Loring and Otake abstained.

ADJOURNMENT

Director Otake motioned, seconded by Director Loring, to adjourn the meeting. Motion carried unanimously.