PRESENT: President Carol Smith, Vice President Gregory Peterson, Secretary Kevin Lum, Treasurer Steve Loring, Directors Carolyn Ancheta, Marlene Lemke and John Riggins.

EXCUSED: Director Stephen Enomoto.

The Attendance Sign-In Sheet for homeowners and guests in attendance will also become a part of the meeting file.

GUESTS: General Manager Warren Wegesend, and Office Manager Claire Loo-Hoy.

I CALL TO ORDER

There being a quorum present, President Smith called the meeting to order at 7:00 p.m.

II PRESIDENT'S STATEMENT - President Smith addressed the Board about meeting protocol.

III APPROVAL OF THE MINUTES

Addition to Page 1, Section III.A, End of second paragraph: ...class action lawsuit filed by owners of Kumuiki.

Director Peterson motioned, and it was seconded, to approve the minutes of the Board of Directors Meeting of January 10, 2001 as amended. Motion carried on a vote of 6 to 1. Director Ancheta voted no.

IV REPORTS

Homeowner Comments - The following owners addressed the board with their concerns and comments:

Carolyn Ancheta - Lot 4-060 - Kaleo O Kapolei Paina

Lolita Takeda - Unit 5-15F - Traffic Safety Forum

Bette Uyeda - Lot 4-012 - Traffic Safety Forum and common wall w/neighbor

General Manager's Report - Warren Wegesend answered questions about his written report, which will become a part of the meeting file. Following are items on which he reported and on which there was discussion:

Lawsuit of Homeowner against Watt Homes.
Zoning
Risk Survey by insurance company
Damages by skateboarders
Food Bank drive

Treasurer's Report - Treasurer Loring presented the December 2000 and January 2001 Financial Reports. Director Lum motioned, and it was seconded, to approve the financials as circulated. Motion carried on a vote of 4 to 1. Director Ancheta voted no. Directors Lemke and Smith abstained.

Director Smith motioned, and it was seconded, to appoint Director Lum to take Jennifer Curtis's place on the Budget Committee. Motion carried unanimously.

Director Loring motioned, and it was seconded, to transfer the year 2000 excess of $191,080.16 into the operating reserves for the year 2001. Motion carried unanimously.

Director Lum motioned, and it was seconded, that the Budget Committee look into various options of investing the $191,080.16 that will be transferred. Motion carried on a vote of 4 to 0. Directors Lemke, Loring and Smith abstained.

Civic Action Committee - No report

Traffic & Safety Committee - Director Peterson reported in JoAnn Abrazado's stead. Meetings are scheduled for the second Thursday of each month. Next scheduled meeting is March 8, 2001.

Also discussed was the subject of general aviation flights over the villages.

HCDCH - Marlene Lemke gave a verbal report. She advised that in an effort to establish quicker response times for complaints from the villages, Neal Wu has now been assigned to handle our complaints. She also reported on the following items:

The project manager advised that the roadways in Iwalani and Kekuilani do meet the requirements of the City and County.

Clarify that they intend to keep the association appraised of the non-potable water negotiations, and may request feedback on certain elements such as usage fees.

The flagpole was originally erected to bring attention to the project. If the association does not want it, we are to notify them in writing and they will have it removed.

HCDCH has recently issued a design for the main entry feature. An initial meeting will be scheduled between their consultant and the association before any work is started.

The Board requests that this verbal report also be provided in writing for the next board meeting, and have all future reports in writing. General Manager Warren Wegesend will also write to HCDCH on the following additional items:

•HCDCH's meaning in layman's terms of the word "dedication"
•Status of Kowelo Avenue entrance to Malanai
•Timing of sprinklers on Kealanani and Kamaaha Avenues to times other than when children are walking to and from school
•Status of the second elementary school in the villages
•Status of the second recreation center in the villages

Naming Parks Ad Hoc Committee -- The Chairperson of the ad-hoc committee, Carol Smith, reported that as a result of the contest, the new names for the Bisecting Park and Aeloa Passive Park are as follows:

Both entries were submitted by Kapolei Middle School, who won $100.00 for each name.

Communications Committee: Director Smith provided a verbal as well as written report, which will become a part of the meeting file.

Director Smith motioned, and it was seconded, to appoint Lolita Takeda and Claire Loo-Hoy to the committee. Motion carried unanimously.

Director Smith motioned, and it was seconded, to accept the following Policy for Printing "Letters to the Editor," and the Guide for Letters to the Editor, as recommended by the committee. Motion carried on a vote of 4 to 2. Directors Ancheta and Loring voted no. Director Lemke abstained.

Design Review Committee Rules - This item will be deferred until the next meeting. The Board requested that our General Manager step in to help expedite this matter.

City & County Unilateral Agreement - A written proposal was provided, and will become a part of the meeting file.

Director Lum motioned, and it was seconded, to approve the proposed Unilateral Agreement and Declaration for Conditional Zoning, and authorize the President of the Board of Directors to sign the final document. Motion carried unanimously.

Director Loring motioned, and it was seconded, to place a notice in the next newspaper seeking candidates to fill the vacancy. Motion failed as all members abstained.

Director Peterson motioned that the seat be left vacant. Motion failed for lack of a second.

Director Loring motioned that the Board appoint an interim member until the next meeting. Motion failed for lack of a second.

Director Lum motioned, and it was seconded, to open the discussion of a method to appoint a new member to fill the vacancy. Motion carried on a vote of 5 to 0. Directors Lemke and Smith abstained. Each member was provided two minutes to present their view on the method to be used.

It was the consensus of the Board that a vote be taken on the preferred method to fill the vacancy. Following is the result of the vote.

•Notice in the next newsletter (action at April mtg) 0

•Take nominations from the floor (action at March mtg) 0

•Notice in the next newsletter and take nominations from the floor (action at April mtg) 0

•Appoint a new member tonight 2

•Advertise vacancy on the sign boards and take nominations from the floor (action at March mtg) 5

B.    Resolution for Jennifer Curtis - A proposed resolution of appreciation for past member, Jennifer Curtis, was provided and will become a part of the meeting file.

Director Riggins motioned, and it was seconded, to approve the resolution to Jennifer Curtis. Motion carried unanimously.

C.    2001 Annual Meeting

1.    Method of Electing Directors - Director Riggins motioned, and it was seconded, to hold the election by mail in ballots, and the Nominating Committee will present a slate of candidates for the election of new members to the Board of Directors. Motion carried unanimously.

2.    Annual Meeting Date - Director Loring motioned, and it was seconded, to set the Annual Meeting date for August 1, 2001, at 7:00 p.m., here at the recreation center. Motion carried unanimously.

D.    Grace Pacific - Director Riggins opened discussion concerning Grace Pacific's announcement of moving their paving staff and crew to their site on Farrington Highway.

Director Riggins motioned, and it was seconded, to invite Grace Pacific, the Board of Health, and the Neighborhood Board representative who lives in Malanai, to the next Board meeting to speak to the subject of moving their cold asphalt plant. Motion failed on a vote of 3 to 4. Directors Ancheta, Loring, Lum and Smith voted no.

Director Loring motioned, and it was seconded, to invite Grace Pacific and the Board of Health to the next Board meeting to speak to the subject of moving their cold asphalt plant. Motion carried unanimously.

It was the consensus of the Board that they be given fifteen minutes each to address the issue.

E.    Juvenile Sex Offender Treatment Facility at Kalaeloa - Director Loring opened discussion on the matter.
Director Loring motioned, and it was seconded, that the Board go on record as opposing the placement of the Juvenile Sex Offender Treatment Facility at Kalaeloa. Motion carried on a vote of 4 to 1. Director Lum voted no. Directors Lemke and Smith abstained.

F.    Board Member Representation - Director Loring reminded the members that when they attend other meetings, unless specifically authorized by the Board, they do no represent the Board of Directors, and should not speak to matters on behalf of the Board.

ADJOURNMENT